Turn a service proposal into a working purchase plan: one accountable owner, one approval authority, a due date and acceptance evidence for each deliverable.
Published October 1, 2026 ยท BNB Accelerator editorial team
Start with outputs instead of job titles
Done-for-you is a service description, not a complete specification. A buyer can have a coordinator, agent, lender, designer and manager involved while still discovering that nobody owns a particular deliverable. Ask for an output you can review rather than a promise that a task will be handled.
Create the matrix before committing to a service proposal. Use names or contracted firms in the owner column; team is too vague when a deadline slips. Keep the signer or spending approver separate from the person doing the work. This is an operating checklist, not a substitute for the signed contracts.
Copy this matrix into your purchase file
| Deliverable | Proposed owner to confirm | Acceptance evidence | Buyer approval |
|---|---|---|---|
| Buy box and budget | Buyer with acquisition coordinator | Written criteria and total cash limit | Approve criteria |
| Revenue and cost analysis | Named analyst or coordinator | Sources, assumptions and downside model | Approve investment decision |
| Legal-use verification | Appropriate local authority and advisers | Address-specific written findings and open issues | Decide with advisers |
| Offer and deadlines | Retained buyer agent or attorney | Executed documents and milestone calendar | Authorize commitments |
| Inspection follow-up | Buyer agent with qualified inspectors | Reports, repair scope and quotes | Approve negotiation |
| Loan and insurance | Selected lender and insurer | Written terms and coverage documents | Accept terms |
| Furnishing and setup | Selected designer and vendors | Approved scope, invoices and inventory | Approve budget changes |
| Operating handoff | Selected property manager | Access checklist and reporting agreement | Accept handoff |
These are proposed role assignments to confirm, not a claim that a BNB Accelerator fee includes every row. Record exclusions, vendor payment terms and handoffs in the actual engagement.
Add five fields to every row
- Accountable owner: who follows the task through to acceptance?
- Approval authority: who may sign or authorize spending?
- Due date: which purchase or launch milestone makes this time-sensitive?
- Cost treatment: included service fee, separate invoice or buyer expense?
- Escalation: who is contacted when evidence is incomplete or the deadline is at risk?
Example: photography is assigned to the manager, the buyer approves the $900 quote, delivery is required before listing review, the invoice is a separate setup expense, and a missed date escalates to the coordinator. The $900 is an invented example, not a market rate. Listing access and image-use rights remain separate acceptance items.
Check what happens when a purchase falls through
Ask which fees remain payable, which services transfer to another property and which vendor commitments can be cancelled. Have the appropriate advisers review contractual terms. Do not infer refund rights from a sales conversation.
Document who archives the inspection reports and closes out vendor requests. A failed purchase should leave a clear record of the decision and the remaining cash obligations, not an unassigned list of tasks.
Accept the handoff with evidence
At launch, confirm the manager has the agreed access, approved inventory, cleaning contacts, emergency contacts and reporting schedule. Reconcile the final budget to approved changes. Keep unresolved items in an open-issues log with an owner and due date.
Read the investment service overview, acquisition scope and management options. Use the deal evidence register for investment assumptions, rather than mixing unresolved evidence with routine task completion.